What is a performance review and how to prepare

Have you ever had a performance review at work? Even if you have been through the process before, it can still feel daunting. Performance reviews often involve formal feedback, self-reflection and discussions about future expectations, which can create uncertainty for many employees. For some people, there may also be concern about how workplace feedback will be delivered or whether weaknesses will be emphasised over achievements.

However, a performance review is not just about being assessed. It also provides an opportunity to highlight your strengths, reflect on your achievements and demonstrate the value you bring to your role. Performance reviews allow you to take ownership of your work and ensure your contributions are recognised. When approached strategically, a performance review can support career progression and help strengthen your case for a promotion or pay rise. It can also help clarify expectations and priorities for the year ahead.

So, what is a performance review, and how can you prepare for one?

What is a performance review?

A performance review is a structured discussion used to assess an employee’s contribution to an organisation. It helps identify strengths, areas for improvement and future development goals. Reviews typically focus on performance outcomes, work behaviours and progress against agreed objectives or KPIs.

Performance reviews also allow employers and employees to align expectations, recognise achievements and discuss any job-related concerns. They provide a formal opportunity for managers and employees to exchange feedback and ensure both parties are clear on performance standards.

In most cases, performance reviews occur annually. However, some organisations conduct them quarterly or even monthly, particularly in roles that are project-based, sales-driven or performance focused.

How to prepare for a performance review

When preparing for a performance review, it is important to keep your manager’s priorities in mind. Consider what outcomes, targets or behaviours they value most and be ready to explain how your work supports these goals. Tailoring your examples to organisational priorities can help strengthen your position.

At the same time, remember that a performance review is a two-way conversation. Your own priorities, career goals and development needs should also be discussed. Preparing notes in advance can help you stay focused and confident during the discussion.

Review the goals set during your last performance review and think carefully about how you have progressed. Consider challenges you have overcome, skills you have developed and situations where you have delivered strong results. Evaluating your performance honestly can help you clearly articulate both your strengths and areas for improvement.

A performance review doesn’t just shape conversations with your manager — it can also play a critical role in your next career move. Feedback, achievements and goals discussed during a review often provide strong evidence for job applications, promotions and selection criteria. Knowing how to clearly articulate your performance can make a significant difference when you are seeking to progress or change roles.

What to do after a performance review

After a performance review, take time to reflect on the feedback you received. Review any notes or written outcomes and identify clear action points. This may include skills to develop, goals to work towards or behaviours to adjust. Where expectations are unclear, follow up with your manager to confirm priorities and timelines.

It is also a good idea to document achievements and feedback discussed during the review while they are still fresh. These examples can be useful for future performance reviews, promotion discussions and job applications. Keeping a record of outcomes helps ensure your progress is visible and measurable over time.

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Article References

Indeed (n.d) ‘Performance Review: What It Is and Why It Matters‘, Indeed, accessed 22 January 2026.

Seek (25 February 2025) ‘How to prepare for a performance review (with planner template)‘, Seek, accessed 22 January 2026.